Rules...
LAMBRETTA CLUB OF SCOTLAND
CLUB RULES AND CONSTITUTION
1/. The Club shall be known as " THE LAMBRETTA CLUB OF SCOTLAND", shortened to "LCS" as appropriate and referred to here after as the "Club".
2/. The aims of the club shall be;
a) To promote and preserve the Lambretta marque in Scotland.
b) To serve members needs to buy/sell machines and/or parts.
c) To act as a focal point for organised rallies or other social events.
d) To give assistance to Lambretta riders, whether club members or not
3/. The headquarters of the club shall be the address of the serving Editor or other address as may be published in the Club magazine.
a) This address is currently 166/12 Main Street, East Calder, West Lothian, EH53 0HE
4/. The club shall be a members club, run on a non-profit making/non-political basis, conducted independently of any individuals financial interest.
a) No members or post holders may gain any monetary or other advantage through their association with the club.
b) Should any such situation arise, it must be fully and publicly declared at the earliest opportunity in order to safeguard the name of both the club and individual concerned. All details should be provided for scrutiny and accountability.
5/. Membership of the club shall be conditional on the payment of an annual subscription, which is liable to increase-subject to approval by the committee, currently £10 per annum.
a) Membership for all members shall run from June 1st to May 31st of each year and is not negotiable.
b) Members shall have until June 30th of each year to pay their membership subscription renewal.
c) Members must own a Lambretta scooter.
6/. The club shall hold an Annual General Meeting (AGM) each year, which the members will be given eight weeks advance notice of regarding the date and venue, as well as a contact name and address for any proposals for discussion at the AGM.
a) Any subjects raised for discussion must be made in writing by a fully paid up member and ,if possible, seconded by another member and submitted to the named contact one week prior to the AGM at the latest.
b) If it is not possible for the proposal to be seconded prior to the AGM, an opportunity will be given for the proposal to be read out at the AGM and a seconder to be taken from the floor.
c) A Management Committee of Officers, "the club committee" for the forthcoming year shall be elected at the AGM.
7/. The club committee shall consist of fully paid members and consist of the following;
Chair, Vice-Chair, Secretary, Asst Secretary, Editor, Treasurer, Membership, Events Co-ordinator and Club Shop/merchandise.
a) It may be possible for one person to hold more than one post, except for the Treasurer who may only hold that post.
8/. The Treasurer shall maintain full and open accounts of the club finances, which after audit will be presented at the AGM and after ratification shall be published to members.
a) These accounts will be available for examination to any member at any time by submission of a written request to examine the accounts.
b) The accounts shall be made available to the member(s) concerned not more than 30 days after the request has been received.
9/. For accounting purposes, the club's financial year shall run from 1st June to 31st May each year.
10/. Each member will receive a membership card bearing their membership number and expiry date.
a) These details will be kept on both a computer and manual database.
Whilst every effort will be made to issue a renewal notice, the onus of responsibility shall rest with each individual member to ensure membership subscription is up to date and to help reduce the costs of issuing reminders.
b) A newsletter will be published on a quarterly basis, posted free of charge to members. The Editor will also be responsible for the publication of the newsletter.
11/. Official club meetings will be held quarterly on a rotational basis around the country. Details will be published in the club newsletter
a) Informal regional meetings will be organise by each regional representative. Meeting times and frequencies will be at the discretion of the area rep and members.
12/. Any amendments, additions or changes to the rules and constitution may only be made at the AGM, following rule 6(a).